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New General Data Protection Regulation (GDPR),
The new Data Protection Legislation coming in to force in the UK on 25th May 2018.
This legislation will affect every business that handles personal data for clients or staff.
The personal data we collect about you will include data relating to your name, address, date of birth, wider contact details and data relating to ‘contact information’. Thus by emailing or contactingus your personal details you are agreeing to our use and storage of your information for your booking.
Your data may also be used to manage future communications between us including information about our products and services.
You can opt out from receiving such communications services at any time by emailing the email@example.com. We will only use your data for the purpose for which it was collected and it will not be shared with a third person.
THE PURPOSE OF THIS NOTICE
This Notice is designed to help you understand what kind of information we collect in connection with our products and services and how we will process and use this information. In the course of providing you with products and services we will collect and process information that is commonly known as personal data.
This Notice describes how we collect, use, share, retain and safeguard personal data.
This Notice sets out your individual rights; we explain these later in the Notice but in summary these rights include your right to know what data is held about you, how this data is processed and how you can place restrictions on the use of your data.
WHAT IS PERSONAL DATA?
Personal data is information relating to an identified or identifiable natural person. Examples include an individual’s name, address, gender and contact details.
Personal data may contain information which is known as special categories of personal data.
PERSONAL DATA WE COLLECT
In order for us to provide services for you, we will collect personal data about you.
Where you disclose the personal data of others, you must ensure you are entitled to do so.
You may provide us with personal data when completing paper based forms and your email addresses.
We will collect your personal data when you visit our website, where we may collect your unique online electronic identifier; this is commonly known as an IP address.
Where we collect data directly from you, we are considered to be the controller of that data i.e. we are the data controller.
A data ‘controller’ means the individual or organisation which, alone or jointly with others, determines the purposes and means of the processing of personal data.
A data ‘processor’ means the individual or organisation which processes personal data on behalf of the controller.
If you object to the collection and use of your personal data we may be unable to provide you with our products and services.
We may decide to keep your records for up to 7 year, we will determine whether the records will be kept.
For the purposes of meeting the Data Protection Act 2018 territorial scope requirements, the United Kingdom is identified as the named territory where the processing of personal data takes place.
WHY DO WE NEED YOUR PERSONAL DATA?
We will use your personal data for contacting you and our records of your booking.
The retaining of data is necessary for the contact details only.
If you object to the use of, or you have any questions relating to the use of, your data, the retention of your personal data, please inform us.
Individuals are provided with legal rights governing the use of their personal data. These grant individuals the right to understand what personal data relating to them is held, for what purpose, how it is collected and used, with whom it is shared (not in this instance),where it is located, to object to its processing, to have the data corrected if inaccurate, to take copies of the data and to place restrictions on its processing. Individuals can also request the deletion of their personal data.
These rights are known as Individual Rights under the Data Protection Act 2018. The following list details these rights:
- The right to be informed about the personal data being processed;
- The right of access to your personal data;
- The right to object to the processing of your personal data;
- The right to restrict the processing of your personal data;
- The right to rectification of your personal data;
- The right to erasure of your personal data;
- The right to data portability (to receive an electronic copy of your personal data);
- Rights relating to automated decision making including profiling.
Individuals can exercise their Individual Rights at any time. As mandated by law we will not charge a fee to process these requestsIn exercising your Individual Rights, you should understand that in some situations we may be unable to fully meet your request, for example if you make a request for us to delete all your personal data, we may be required to retain some data for taxation.
You should understand that when exercising your rights, a substantial public or vital interest may take precedence over any request you make. In addition, where these interests apply, we are required by law to grant access to this data for law enforcement, legal and/or health related matters.
PROTECTING YOUR DATA
We will take all appropriate technical and organisational steps to protect the confidentiality, integrity, availability and authenticity of your data.
If you are dissatisfied with any aspect of the way in which we process your personal data please contact us. You also have the right to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office (ICO). The ICO may be contacted via its website which is https://ico.org.uk/concerns/, by live chat or by calling their helpline on 0303 123 1113.
HOW TO CONTACT US
If you have any questions regarding this Notice, the use of your data and your Individual Rights please contact us on 07879243117 or email us at firstname.lastname@example.org